The Hope Group Quality Notes


When an abbreviation below is invoked on a The Hope Group PO, the associated text becomes a requirement of the purchase order.

Standard Purchase Order Terms & Conditions

Read more about our Standard Purchase Order Terms & Conditions.

Aerospace Supplier Quality Requirements Manual (QA-74001-01)

Read more about our Aerospace Supplier Quality Requirements.

Certificate of Conformance

The seller must provide a Certificate of Conformance stating that material / items supplied under this purchase order meet all applicable purchase order requirements. This certificate shall include the purchase order number, requested part number, drawing number (if provided), nomenclature, and condition. If the product is lot or serial number controlled, the lot number(s) or serial number(s) must be recorded.

The certificate shall bear the legible signature or stamp and title of an authorized agent of the Seller along with the name and title clearly printed or typed. This Certificate of Conformance shall accompany the shipment.

NOTE: If the Seller is providing an Alternate Part Number, the Seller must include documentation traceable to the Original Equipment Manufacturer (OEM) stating that the material is a suitable substitute, and must get prior approval from our engineering department.

CTPAT Certification

The Seller must inform us of any shipments originating from off-shore of the United States. Freight forwarders / carriers must be with transportation companies that are C-TPAT certified by U.S Customs & Border Protection.

Defense Priority Allocation System

This is a rated Defense Priority Allocation System (DPAS) solicitation.  Resulting orders will be controlled by regulation 15 CFR 700.  The supplier will be expected to comply with all requirements of this regulation.

Equal Opportunity Employer

The Hope Group is committed to affirmative action for minorities, females, individuals with disabilities, and protected veterans and we request that you take appropriate action regarding your own employment practices.

The Equal Opportunity Clause of 41 CFR 60-1.4 (Minorities/Females), the Reporting Requirements Clause of 41 CFR 61-300.10 (VETS-4212 Form), and the Employee Notice Clause of Appendix A to Subpart A of 29 CFR 471 (Union Rights) apply to the purchase of goods and services from you.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities

Copy Exact

Except for first time purchases, items furnished under this Purchase Order shall be identical in form, fit and function to a product previously approved by the purchase order.

The seller shall notify the responsible procurement agent 270 days in advance of any proposed changes including changes in design, materials, parts, fabrication methods or processes, major plant rearrangement, or plant relocation and changes that will impact form, fit and/or function. Prior to fulfilling a purchase order, we must approve any/all changes with notification provided to the seller by the responsible procurement agent.

First Article Inspection

A First Article Inspection Report (FAIR) is required prior to shipment for each design feature. The AS9102 FAIR template should be used as the FAIR and must include the following:

1. Drawing number and revision if provided
2. Purchase order number part number
3. Feature(s) measured and applicable tolerance(s)
4. Measurement value
5. Measurement method
6. Test or qualification results
7. The Hope Group Purchase order number / revision
8. Signature and date of qualified inspector
9. Printed name of the inspector

First Article Analysis

A first article inspection at the seller’s facility by the buyer or the end customer is required prior to shipment. Seller shall notify the buyer at least ten (10) days in advance of the date material is expected to be ready for inspection. Seller, without additional charge, shall provide a safe place to work reasonable facilities and assistance for the convenience of the buyer in the performance of their duties. If buyer inspection or test is performed at a location other than the premises of the seller or a subcontractor, it shall be at expense of the buyer except as otherwise provided in the purchase order; provided that, in case of rejection, buyer shall not be liable for any reduction in the value of samples used in connection with such inspection or test. The following must be made available at the time of the first article inspection:

1. FAI inspection data (ballooned drawings, completed characteristics
accountability and verification spreadsheets)

2. Raw material certifications, certificates of analysis, and / or
certificates of test, as required

3. All NDT results as applicable, All operator certificates for performing
special processes (see note SPROC).

4. Any other data required by the drawing / specification

5. Any previously mentioned data from sub-tier suppliers.

Flow Down Requirements

The supplier is responsible for the quality of all sub-tier suppliers’ product. The supplier shall flow down all applicable requirements of the purchase order to their suppliers and sub-tiers to ensure conformance with all specifications, drawings, quality systems requirements, regulations, public laws and other requirements that may be specified in the purchase order. Mandatory DoD Cyber Security compliance requires suppliers to be aware of and comply with DFARS 252.204-7012 and to flow down these requirements to sub-tier suppliers.

GE Flow Down Requirements

The supplier is responsible to assure that all requirements applicable to the processes, characteristics or material contracted to the sub-tier supplier are specified on the purchase order.

The supplier is responsible to flow down any changes in requirements that affect the processing performed by a sub-tier supplier. This includes ensuring that sub-tier suppliers have the latest revision of the necessary drawings and specifications, including specification S-1000.

Foreign Object Elimination

The material supplied on this purchase order shall be manufactured in an environment that is free of foreign objects. Material supplied shall be free of foreign objects. The seller’s program shall utilize effective FOD prevention practices. The program shall be proportional to the sensitivity of the design of the product(s) to FOD, as well as, to the FOD generating potential of the manufacturing methods.

The seller’s program shall include FOD preventive practices in packaging. There shall be no foreign objects received in packaging and packaging containers.  Foreign objects can include staples used for closure of unit packaging, foam peanuts used for cushioning and Styrofoam (can break down and particles cling to parts) used for cushioning. In general, no packaging material shall be used that will leave any residue from the packaging material on the parts as a result of packaging or unpacking the product.

Inspection and Test Data

Provide a copy of all inspection and / or test results and any other data used to determine conformance to requirements.

International Traffic in Arms Regulations

The products referenced are controlled by the International Traffic in Arms Regulations (Parts 120-130).  When noted the following notice applies to this contract and any technical material associated with it:

WARNING – This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

Marking / Identification Requirements

Mark parts with the drawing number following marking instructions on the drawing, or if no drawing is provided, the purchase order part number. Mark either the part, a tag attached to the part or the part’s packaging container.

Material Chemical Certification

Material certification showing the chemical content of the raw material used to produce the items is required.  Items must be traceable to the material certifications.  Material certifications must accompany product.

Material Traceability

Items ordered on this purchase order require traceability.  The seller must maintain a documented system for recording and controlling of traceable items in accordance with specified requirements with full connectivity to the OEM.

Lot Traceability

Items ordered on this PO require traceability to the manufacturer’s production
batch / lot.

Proprietary Information Agreement

We will not receive or provide proprietary information without an executed Proprietary Information Agreement (PIA).  Proprietary information furnished by us, or on behalf of our customer will be governed by the PIA.

Quality Management System Requirements

The supplier shall establish and maintain a quality management system (QMS) in compliance with ISO 9001: current version or AS9100 current revision.  The Hope Group and its customers reserve the right to audit and evaluate the QMS.  The seller’s quality system shall assure all relevant purchase order requirements are flowed down to their sub-tier suppliers. The seller’s sub-tier suppliers are responsible to comply with the same specifications and requirements specified on this purchase order.

Raytheon Quality Requirements

Components sold to Raytheon Corporation must comply with all applicable Quality requirements. Please click the link below to view.

Raytheon QNotes

Revision and Configuration Control

The seller shall only accept changes in the revision status of any of these drawings by means of a duly executed Purchase Change Order. The seller shall not accept changes via verbal or email direction from anyone other than the Procurement Agent.

Reduction of Hazardous Substances
in Electric & Electronic Equipment

Product supplied must meet the requirements of EEC directive 2002/95/EC as described.

Rolls Royce Naval Marine – Quality Notes

Components sold to RRNMI must comply with the Quality requirements. Please click the link below to view.

RRNMI Quality Requirements

Source Inspection

Source Inspection is required at the manufacturer’s facility.  Seller must notify the Hope Group Buyer seven calendar days in advance of proposed quality verification. Evidence of the completed inspection must be shown on the shipping documents. Seller is required to provide reasonable access for the source inspector to any drawings, documents, personnel, and inspection equipment at any point in the manufacturing process.

Shelf Life / Age Sensitive

Products provided to The Hope Group that have shelf life, age, or environmental limitations should at a minimum be clearly identified with the Manufacturer’s part number, the date of manufacture, the expiration date, Batch or Lot numbers, cure dates and other special handing instructions applicable to the product.

Products should not be delivered to The Hope Group with less than 75% of remaining life.

Lytron Supplier Management Handbook

To read more about Lytron’s supplier requirements, view the Lytron
Supplier Management Handbook.

Special Processes

A special process is a process where it is not possible to assure by typical verification techniques that product is achieved by the process. If special processes are employed (such as but not limited to welding, soldering, brazing, painting, bonding, casting, chemical Surface treatments, conformal coating, destructive physical analysis, coating, heat treating of metals, plating, pressure testing, magnetic particle inspection, radiographic inspection, ultrasonic inspection), the following applies:
Special Process Control Records shall be adequate to ascertain the quality level of Special Processes.
Special Process Control Records shall be retained at the Seller’s location for a minimum of five years, unless a longer retention period is specified in the Purchase Order or Drawing.
Special Process Control Records shall be provided to The Hope Group Procurement Agent upon request.

Technology Return

Technical documents provided by us must be returned at the completion of the work.

End User is GE-A

All purchase orders to sub-tier suppliers must indicate the GE-A is the end user.

STS Operating, Inc. dba The Hope Group – P.O. Requirements: Last updated 11/8/2019

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